How to Implement Office Hoteling Best Practices in Your Business

Benefit of Office Hoteling

  • More flexibility — Employees will be able to choose where they would like to work from and the best schedule for them. Some companies also offer the option of remote working for certain positions, making it possible to increase employee satisfaction.
  • Reduced costs — As less space will be used, employers will reduce costs related to utilities, rent, and office equipment.
  • Maximization of space — Last but not least, let’s not forget that office hoteling workstations offer companies an opportunity to use all the available space while reducing the costs simultaneously.

Hoteling office space: the best practices

1. Centralize booking and management.

  • An interactive floor plan — You’ll be able to map out the entire office after uploading the blueprints of your headquarters. It will be easy to keep track of who’s using a certain desk and for how long they have been there.
  • Integration — This same program should be compatible with other platforms and apps that allow you to communicate and keep up with your employees. For instance, Autonomous Hybrid Work also includes Autonomous JAM, a virtual meeting app compatible with both computer and mobile devices.
  • Mobile accessibility — Like what has been explained above, it is crucial for most programs nowadays to be compatible with mobile devices. Otherwise, it’ll be hard to keep track of what’s happening at the office while you’re on the go.

2. Have a booking process planned.

3. Incorporate wayfinding and make sure everyone can find their desks easily

  • You may opt for labeling each desk with a number, from one to one-hundred, for instance. You can also assign alpha-numeric labels or any other unique identifier you may find useful.
  • All employees should have access to a directory where they can see each desk’s availability. This searchable directory should also have information in real-time.

4. Remember to set your goals and expectations to make the adaptation process easier.

  • For starters, your employees should get familiarized with office hoteling etiquette as the office hoteling best practices. Your policy should specify that all desks must be appropriately sanitized and freshened up for the next user.
  • Next up, you want everyone to solve their problems as soon as possible. Thus, they should know the teammate to contact whenever a problem prevents them from completing a certain task.
  • It’s also a good idea to include a “manual” that helps your employees get familiarized with the concept. It should also answer all the questions they may have, making this experience a lot easier.



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